Senior Payroll Administrator (YWCA Toronto)

As the city’s largest multi-service women’s organization, we help women escape violence, move out of poverty and access safe, affordable housing. We work tenaciously to break down barriers that hold women back from achieving equality.
 
Employment Type: Full-Time, Permanent Work
Hours: 35 hours per week
Salary: $50,808 annually (Level 6), plus comprehensive benefits
Location: 87 Elm Street, Toronto, Ontario M5G 0A8
Internal Application Deadline: Monday, December 13, 2021
External Application Deadline: Friday, December 29, 2021

JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Senior Payroll Administrator is responsible for the Payroll Administration functions for the entire Association in accordance with applicable government legislation, YWCA policies and procedures, Union, and external funders’ agreements. This position is also responsible for overseeing the responsibilities of the Payroll and General Accounting Administrator on a day-to-day basis.

ABOUT YWCA TORONTO YWCA
Toronto is dedicated to improving the lives of women and girls. Our programs promote equality, economic security and lives free from violence. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES

• Prepares, inputs and maintains current employee records as they pertain to payroll on the computerized payroll system from source documents;
• Administers the computerized payroll system process, advises Ceridian of scheduled pay run dates, changes and/or modifications;
• Confirms and verifies accuracy of payroll reports generated by the Payroll system and distributes related documents;
• Prepares monthly trial balance, accruals, payroll cost and benefit entries and inputs into the accounting system within established cutoff periods. This involves preparing a detailed report of salary expenses across the Association with the correspondent program account;
• Administers the Association’s multiple WSIB and EHT classifications and accounts; processes monthly submissions and allocates expense costs to program budgets; informs appropriate Agency of changes to the reporting structure and the establishing of new accounts; Senior Payroll Administrator, Finance and Information Technology
• Processes statutory remittances, benefit premium calculations, pension remittances and year-end reporting while establishing priorities within strict mandated and multiple timelines;
• Prepares and processes yearly T4, T4A, WSIB and EHT reporting, adhering to filing deadlines so as to avoid fines, penalties or other consequences to the Association.

QUALIFICATIONS

•  General knowledge of an academic or technical discipline normally acquired through completion of a community college diploma (e.g. Business Administration) (Cases for Equivalency will be considered);
•  5-7 years directly related work experience;
•  Completion of Level 3 of the Payroll Management Certificate Program;
• Comprehensive computer skills in a Windows environment with a working knowledge of Dynamic GP, Microsoft Office applications and computerized payroll applications;
•  Knowledge and experience working with Ceridian Dayforce an asset;
•  Understanding of federal and provincial payroll regulations and requirements;
•  Excellent customer service and communication skills;
•  Ability to work independently in a time sensitive environment;
•  Excellent attention to detail and takes ownership of their work;
•  Must be able to handle confidential information in an ethical and professional manner.

Note: Vacation may not be taken during schedule audits (approximately 3 weeks/year).

HOW TO APPLY
Please submit your cover letter and résumé to Dongmei Xiang, Manager of Finance at financejobs@ywcatoronto.org. Please quote JOB ID number FIN0606 and your name in the subject line.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter and email subject line, if you are an internal candidate. For internal applicants, this position is not secondable.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted. YWCA Toronto is a Scent-Sensitive Workplace. Posting Date: December 2, 2021.

YWCA Toronto is a Scent-Sensitive Workplace.

Posting Date: December 2, 2021