Administrative Assistant, Quality and Community Development (Community Living Mississauga)

Administrative Assistant, Quality and Community Development
Community Living Mississauga
Mississauga, ON
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Deadline: November 30, 2022

Organizational Profile
Community Living Mississauga has been a source of support for people who have an intellectual disability since 1955. Community Living Mississauga provides a variety of supports and services to people who have an intellectual disability, including: residential supports, employment resources, community engagement, Supported Independent Living, respite, and various day support options. Our mission is to provide support to people to ensure their quality of life in the community is meaningfully improved, promoting inclusion and independence.

For more information about Community Living Mississauga, we invite you to visit our website at

Job Summary
The Administrative Assistant, Quality and Community Development is responsible for administratively supporting the Quality and Community Development department of Community Living Mississauga. Working under the guidance of a Director, this position is responsible for ensuring a high quality of administrative support is being provided while ensuring compliance with all applicable regional and provincial laws.

Key Responsibilities
  • Completes essential job duties thoroughly in a timely manner as per established target dates
  • Remains current and informed regarding broader organizational information
  • Knowledgeable and pursues resources available in the community
  • Demonstrates proficient use of technology
  • Demonstrates independent problem solving skills
  • Responsible for the formatting, typing, grammar, spelling and proof reading of all correspondence to be sent by the Manager/Director
  • Responsible for the professional documentation of and general administrative support for team meetings, trainings, workshops etc. (i.e. minutes, agenda, photocopying)
  • Responsible for providing general administrative support to Director's team (i.e. formatting letters, photocopying, training registration, maps, processing invoices, purchase of supplies, etc.) as required
  • Coordinating administrative functions of the Abila FR50 database system including: improving/maintaining database integrity; updating constituent information; producing reports; developing queries; mailing list processing to create merge files; processing gifts/event registrations/memberships; generating official income tax receipts for both the Association and the Foundation, thank you letters and deposits
  • Prepares resource materials and provides administrative support for community development events
  • Prepares the Board of Directors packages and provides other administrative support as required.
  • Responsible for the completion of creating, tracking and sending receipts for donations, fundraising, gifts in kind, etc.
  • Provides administrative support for the various database maintenance/tracking for Director's team
  • Responsible for the preparation of mailings/letters/thank you letters as required for fundraising, events or as per Director
  • Attends Senior Management meetings regularly and participates as administrative support as required
  • Maintains complete confidentiality and professionalism in relation to Senior Management meetings and the information discussed within
  • Prepares for and maintains documentation as requested by Senior Management in a timely, confidential and professional manner
  • Performs other duties as assigned

  • A recognized certificate or Community College diploma in Office Administration or Business
  • A minimum of 3-5 years full time relevant work experience at an administrative level in a non-profit or charitable organization
  • Independent decision making and problem solving capabilities
  • Demonstrated ability to apply time management skills in a fast-paced environment
  • Prior experience working with non-profit/charitable organizations and/or in resource development/volunteer management
  • Excellent analytical, interpersonal and communication skills (oral and written)
  • Previous experience with file management and office administration
  • Advanced skills in computer program use including Microsoft Office (Word, Excel, Outlook, Access and Power Point).
  • Demonstrated proficiency in a fundraising database such as Abila FR50 is required
  • Experience with Adobe Suite, Mailchimp and CanadaHelps is required
  • Flexibility and adaptability are essential
  • Current valid First Aid/CPR certificate is required Must have a Valid Ontario Driver's License (Class G or G2) and access to a reliable vehicle and Insurance
  • Fluent in French (or additional second languages) an asset

Why Join our Team?
Community Living Mississauga is a leader in providing support to people who have an intellectual disability. You will be joining a diverse, inclusive and passionate team of employees who are dedicated to making a meaningful difference in the lives of people. We offer:
  • The opportunity to make a meaningful difference in someone’s life.
  • On-going learning and career development opportunities.
  • Access to exclusive discount offers and savings on entertainment, travel, attractions, shopping, health, wellness, sports and more.
  • Membership in a defined contribution pension plan (subject to meeting eligibility requirements).
  • Extended Health, Dental and Vision Care.
  • Employee and Family Assistance Program.
  • Flexible schedule.
  • Employee Recognition and Rewards Programs.
  • Friendly, respectful, supportive and inclusive work environment.

Community Living Mississauga is committed to taking every reasonable precaution to protect employees and people who receive supports and services. In an effort to protect the wellbeing of our employees and the people we support, full COVID-19 vaccination is an essential requirement of all positions at Community Living Mississauga. You will be required to submit proof of full vaccination.

Community Living Mississauga values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices, including accommodation at any stage of the recruitment process in compliance with the Accessibility for Ontarians with Disabilities Act.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose. Please apply directly on our website: