Administrative Assistant, Residential Support (Community Living Mississauga)

Administrative Assistant, Residential Support
Community Living Mississauga
Mississauga, ON
Apply now: https://www.clmiss.ca/careers/
Deadline: November 30, 2022

Organizational Profile
Community Living Mississauga has been a source of support for people who have an intellectual disability since 1955. Community Living Mississauga provides a variety of supports and services to people who have an intellectual disability, including: residential supports, employment resources, community engagement, Supported Independent Living, respite, and various day support options. Our mission is to provide support to people to ensure their quality of life in the community is meaningfully improved, promoting inclusion and independence.

For more information about Community Living Mississauga, we invite you to visit our website at www.clmiss.ca.

Job Summary
The Administrative Assistant, Residential Support is responsible for administratively supporting the Residential Services Department of Community Living Mississauga. Working under the guidance of a Director, this position is responsible for ensuring a high quality of administrative support is being provided while ensuring compliance with all applicable regional and provincial laws.

Key Responsibilities
  • Completes essential job duties thoroughly in a timely manner as per established target dates.
  • Remains current and informed regarding broader organizational information
  • Knowledgeable and pursues resources available in the community.
  • Demonstrates effective use of technology
  • Demonstrates independent problem solving skills
  • Responsible for the formatting, typing, grammar, spelling and proof reading of all letters/communication to be sent by the Manager/Director.
  • Completion of the administrative tracking and entering of all legislative requirement information (i.e. Fire drills, monthly critical etc.)
  • Tracks service agreements and notifies Director in a timely manner of any discrepancies.
  • Responsible for the professional documentation of and general administrative support for team meetings, trainings, workshops etc. (i.e. minutes, agenda, photocopying).
  • Responsible for providing general administrative support to Director's team (i.e. formatting letters, photocopying, training registration, processing invoices, purchase of supplies, etc.
  • Responsible for the completion of AIMS Database and central file documentation management for Director's team.
  • Ensures employee information, emergency back-up lists etc. are current and up to date based on information provided.
  • Responsible for tracking invoices and expenditures as required and meeting accounting deadlines.
  • Responsible for supporting the work of other organizational departments (i.e. property management, data management) as required
  • Tracks ad hoc documentation as requested by Director related to team, individuals supported or general agency data.
  • Distributes minutes, communication documents requested by Director to Managers
  • Tracks documentation due, etc. to ensure completion
  • Provides back-up for reception desk as required
  • Performs other duties as assigned

Qualifications
  • A recognized certificate or Community College diploma in Office Administration or Business
  • A minimum of 3-5 years full time relevant work experience at an administration level in a non-profit or charitable organization preferred
  • Independent decision making and problem solving capabilities
  • Demonstrated ability to apply time management skills in a fast-paced environment
  • Excellent analytical, interpersonal and communication skills (oral and written)
  • Previous experience with file management and office administration
  • Advanced skills in computer program use including Microsoft Office (Word, Excel, Outlook, Access and Power Point).
  • Demonstrated proficiency in database management
  • Flexibility and adaptability are essential
  • Current valid First Aid/CPR certificate is required
  • Must have a Valid Ontario Driver's License (Class G or G2) and access to a reliable vehicle and Insurance
  • Fluent in French (or additional second languages) an asset

Why Join our Team?
Community Living Mississauga is a leader in providing support to people who have an intellectual disability. You will be joining a diverse, inclusive and passionate team of employees who are dedicated to making a meaningful difference in the lives of people. We offer:
  • The opportunity to make a meaningful difference in someone’s life.
  • On-going learning and career development opportunities.
  • Access to exclusive discount offers and savings on entertainment, travel, attractions, shopping, health, wellness, sports and more.
  • Membership in a defined contribution pension plan (subject to meeting eligibility requirements).
  • Extended Health, Dental and Vision Care.
  • Employee and Family Assistance Program.
  • Flexible schedule.
  • Employee Recognition and Rewards Programs.
  • Friendly, respectful, supportive and inclusive work environment.

Community Living Mississauga is committed to taking every reasonable precaution to protect employees and
people who receive supports and services. In an effort to protect the wellbeing of our employees and the people we support, full COVID-19 vaccination is an essential requirement of all positions at Community Living
Mississauga. You will be required to submit proof of full vaccination.

Community Living Mississauga values inclusivity and diversity in the workplace. We welcome and encourage
applicants from diverse backgrounds. We are committed to providing accessible employment practices, including accommodation at any stage of the recruitment process in compliance with the Accessibility for Ontarians with Disabilities Act.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose. Please apply directly on our website: https://www.clmiss.ca/careers/.